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Part-Time Community Association Manager

hoa-talent

💰 $35,000 – $55,000/yrPart-time

Quick Summary

Part-time Community Association Manager responsible for managing a portfolio of condominiums, HOAs, and townhome communities in Florida with oversight of operations, finances, and board relations.

Skills & Keywords

community association managementfinancial managementvendor managementboard relations

Description

Manage a portfolio of associations, ensuring consistent service delivery and operational excellence.
Conduct regular site inspections to identify maintenance needs, safety concerns, and compliance issues.
Develop and implement preventive maintenance and capital improvement plans.
Oversee vendor performance, negotiate contracts, and ensure timely completion of work within budget.
Manage construction, renovation, and improvement projects from planning through completion.
Serve as the primary liaison to Boards of Directors and homeowners.
Attend and facilitate Board, Annual, Budget, and committee meetings; prepare agendas, minutes, and board packages.
Provide guidance to Boards on governance, best practices, and Florida Statutes.
Respond to Board and homeowner inquiries promptly (within 24 hours when possible).
Enforce governing documents, rules, and regulations fairly and consistently.
Initiate communication with new residents and promote community engagement.
Develop draft annual budgets in collaboration with accounting teams and present to Boards.
Review monthly financial statements, general ledger, and variances for accuracy.
Prepare and present financial and management reports to the Board.
Approve invoices and ensure timely vendor payments.
Assist with audits, reserve studies, and insurance renewals.
Identify financial risks and recommend corrective actions.
Maintain accurate and organized records including contracts, insurance, compliance documentation, and governing documents.
Prepare weekly and monthly management reports detailing operations, projects, and violations.
Utilize management software to track work orders, violations, and communications.
Ensure all contractual obligations are met in accordance with management agreements.
Ensure compliance with federal, state (Chapters 718 & 720), and local regulations.
Coordinate insurance claims, incident reporting, and risk mitigation efforts.
Advise Boards on legal and regulatory requirements and coordinate with legal counsel when necessary.
Implement and manage violation enforcement procedures.
Solicit bids, prepare RFPs, and present vendor recommendations to the Board.
Supervise vendors and contractors; ensure quality, timelines, and budget adherence.
Recommend vendor changes when performance does not meet expectations.
Staff & Team Leadership
Supervise, train, and evaluate assigned staff (assistants, maintenance, coordinators).
Ensure appropriate staffing levels and coverage across assigned communities.
Conduct performance reviews and provide ongoing coaching and development.
Foster a culture of accountability, professionalism, and customer service.