Account Coordinator
Quick Summary
Account Coordinator role supporting experiential marketing projects and client accounts at Jack Morton.
Skills & Keywords
What You’ll Do
Project & Client Support
Team Collaboration & Administration
Sales & Account Development
Financial & Operational Support
- Act as the go-to resource for project updates and client needs—stay informed and ready to respond.
- Support the day-to-day operations of assigned client accounts.
- Take notes in planning meetings and help translate them into actionable communication plans.
- Prepare and maintain essential project documentation including Work Orders, Creative Briefs, and Call Reports.
- Assist in assembling and formatting sales proposals, presentations, and supporting materials.
- Research and compile key information from event prospectuses.
- Organize and coordinate logistics for client meetings—room reservations, setup, catering, etc.
- Help manage job files, prepare billing documentation, and ensure timely task completion.
- Maintain internal project tracking and communicate updates across departments.
- Provide relief coverage at the reception desk when needed.
- Make travel arrangements for team members in alignment with budget and company policy.
- Help with graphic and property inventory tracking, process issues, and show-site expectations.
- Shadow and support the sales process, including pitches, proposals, and client presentations.
- Observe strategy meetings and learn how to craft winning proposals.
- Prepare client communications including quotes, presentations, and follow-up correspondence.
- Update project budgets and forecasts in coordination with project leads.
- Build and maintain Excel spreadsheets to support financial tracking and reporting.
- Ensure all travel bookings and expenses align with budget guidelines.
What You Bring to the Table
- A passion for people, collaboration, and delivering high-quality work.
- A positive, can-do attitude with a willingness to jump in and solve problems.
- Strong written and verbal communication skills.
- Excellent organizational skills and attention to detail—you're the kind of person who triple-checks the work.
- Ability to multitask and stay calm under pressure in a deadline-driven environment.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
Education & Experience
- Bachelor’s degree (B.A. or B.S.) preferred.
- 6 months - 1 years of relevant experience in marketing, client services, events, or agency environments.
- Internship or previous experience in a client-facing, fast-paced setting is a plus.
***JOB SCAM ALERT***
We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address “@jackmorton.com” or “@jackmorton.co.uk” or "@impact-xm". We will never require an applicant to provide credit card or banking information to cover any supposed advance costs.
If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action.
Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity.
We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.
jackmortonworldwide
Chicago, IL
About jackmortonworldwide
An experiential marketing and event production company.
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