External Job · via Greenhouse

Safety & Fleet Coordinator

Altstadt Hoffman PlumbingEvansville, IN

Posted Sep 28 · Last Verified Sep 28

💰 $38,000 – $48,000/yrFull-timetransportation and cdlwarehouse and logisticsmaintenance and facilities

Quick Summary

Safety & Fleet Coordinator for a plumbing company managing vehicle records, driver compliance, maintenance coordination, and accident/workers' compensation administration in Evansville, Indiana.

Skills & Keywords

fleet managementDOT compliancesafety administrationworkers' compensation

Essential Duties and Responsibilities

Fleet Administration

Driver Safety and Compliance

Accident and Workers’ Compensation Administration

Training and Safety Support

Additional Responsibilities

Qualifications

Physical Requirements

The Company offers a comprehensive benefits package designed to support the health, financial security, and overall well-being of our employees. Benefits available to eligible full-time employees:

Benefit eligibility, coverage, and participation are subject to the terms and conditions of the applicable plans.

Equal Employment Opportunity

The Company is an equal opportunity employer and considers applicants for employment without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

All resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted during this search.

Altstadt Hoffman Plumbing does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Altstadt Hoffman Plumbing and will not be obligated to pay a placement fee.

Altstadt Hoffman Plumbing is an Equal Opportunity Employer committed to creating an inclusive workplace. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

Maintain vehicle, driver, and fleet records and the master fleet list, including assignments, locations, status, mileage, and registration details.
Coordinate installation, replacement, and removal of vehicle tracking devices.
Coordinate preventive maintenance and follow up on open repairs.
Manage vehicle registrations, standard and apportioned plates, and renewals.
Issue, replace, cancel, and maintain vehicle fuel cards.
Assist with vehicle additions, transfers, assignments, and removals.
Monitor driver behavior in the fleet-management system, including speeding, harsh braking, rapid acceleration, and distracted driving.
Report identified driving concerns to appropriate managers.
Coordinate accident-prevention training, safety meetings, and coaching.
Maintain driver records and track required documents and expiration dates.
Track compliance with DOT physical examination requirements.
Maintain CDL driver qualification and compliance records, as applicable.
Assist with DOT filings, renewals, documentation, and recordkeeping.
Keep fleet and driver records current, complete, and audit-ready.
Report, document, and administer vehicle accidents and workplace injuries.
Support workers’ compensation claims by gathering incident information, submitting documentation, and maintaining claim records.
Communicate with employees, managers, insurance representatives, medical providers, and other involved parties as needed.
Track open claims, work status, restrictions, appointments, and follow-ups.
Maintain organized and confidential accident, injury, and claims files.
Identify trends that indicate a need for more training or corrective action.
Coordinate and document safety meetings and accident-related training.
Assist with the preparation and distribution of safety communications, reminders, and training materials.
Track attendance and records for completed safety and driver training.
Support broader company safety initiatives and projects as assigned.
Assist with tracking company tools and equipment, including check-in, check-out, assignment, and inventory records, as time permits.
Provide occasional delivery or transportation support as needed.
Travel periodically to Indianapolis and/or Louisville to inspect vehicles, update records, coordinate maintenance, install or manage tracking devices, or support other fleet-related activities.
Perform other safety, fleet, and compliance duties as assigned.
Experience in fleet coordination, safety administration, transportation, workers’ compensation, insurance claims, or a related field preferred.
Familiarity with workers’ compensation claims and documentation.
Experience maintaining detailed records within a fleet-management, telematics, HR, or similar electronic system.
Strong safety and compliance awareness; understanding of DOT, CDL, driver qualification, registration, and apportioned-plate requirements preferred.
Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
Strong organization, recordkeeping, and time management; detail-oriented.
Proven follow-through and accountability in managing multiple deadlines, renewals, and follow-up items.
Strong written and verbal communication and problem-solving skills.
Sound judgment with confidential employee, medical, and claims information.
Ability to work independently and collaboratively with drivers and managers.
Valid driver’s license and an acceptable driving record.
Willingness to travel occasionally to Indianapolis and Louisville locations.
Ability to sit and work at a computer for extended periods, and to walk company lots to inspect vehicles and equipment.
Ability to enter and exit vehicles, drive between company locations, and occasionally lift up to 25 pounds.
Perform essential functions with or without reasonable accommodation.
Medical insurance
Dental insurance
Vision insurance
Short-term and long-term disability coverage
Company-sponsored life insurance
401(k) retirement plan with company match
A variety of additional voluntary benefit options