External Job · via Greenhouse

Office Coordinator - Johnson Barrow

ambiententerprisesBoise, ID

💰 $25 – $28/hrFull-timehvac

Quick Summary

Office Coordinator supporting daily operations, event planning, and client coordination for an HVAC manufacturers' representative in the Pacific Northwest.

Skills & Keywords

Office coordinationEvent planningMicrosoft OfficeFacility management

Key Responsibilities

Office & Operations Support

Event Planning & Coordination

Client & Sales Team Coordination

Administrative & Scheduling Support

Coordinate daily office operations to ensure a well-organized, efficient, and professional work environment
Oversee building and resource management, including printers, office equipment, and supply inventory
Manage ordering and stocking of office supplies, paper, and other essential materials
Coordinate routine facility needs such as cleaning schedules, maintenance requests, and trash/recycling pick-ups
Serve as a primary point of contact for vendors and building-related services
Maintain organized office systems, files, and shared resources
Plan and coordinate client and employee events, including logistics, scheduling, vendor coordination, and on-site support
Manage event timelines, materials, and follow-through to ensure successful execution
Assist with internal meetings, team gatherings, and company celebrations
Support post-event communication and documentation as needed
Support client engagement efforts by helping track interactions, follow-ups, and key activities
Coordinate the preparation and sending of thank-you notes and other client communications in partnership with the sales team
Assist with tracking sales team activities, meetings, and internal reporting needs
Help ensure consistent and professional communication with clients and partners
Provide general coordination support for leadership and team members, including scheduling and calendar management
Assist with organizing internal communications, meetings, and office initiatives
Help maintain accurate records and documentation related to office operations
Identify opportunities to improve processes and increase efficiency across the office

Qualifications

Working Conditions

Physical Requirements

Compensation

This is a non-exempt, hourly position offering competitive pay at $25-28/hr or depending on experience, with eligibility for overtime.

Total Rewards

At Johnson Barrow, we believe in recognizing and rewarding the contributions of our employees. Our total rewards package is designed to support your financial success, personal well-being, and professional growth, and includes:

EEO Statement

At Johnson Barrow, we believe our strength comes from the diverse experiences, backgrounds, and perspectives of our people. We are committed to creating a workplace where everyone feels respected, valued, and supported to succeed. We welcome applicants of all races, colors, ancestries, national origins, religions, creeds, ages, sexes, genders, gender identities and expressions, sexual orientations, marital or family statuses, pregnancies, physical or mental disabilities, genetic information, veteran or military statuses, and any other characteristics protected by applicable federal, state, provincial, or local laws. Guided by our core values: Helping People Succeed, Building Partnerships for Life, Relentless Customer Service, and a Sense of Urgency, we strive to ensure every team member can contribute fully and thrive.

2+ years of experience in office coordination, administrative support, operations support, or a similar role
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent communication and interpersonal skills
Proactive mindset with the ability to anticipate needs and solve problems independently
High attention to detail and a strong sense of ownership
Proficiency with Microsoft Office (Outlook, Excel, Word, Teams) and basic office technology
Experience coordinating events or managing office logistics is strongly preferred
Office-based role with standard business hours, Monday–Friday.
Occasional early morning, evening, or weekend work to support events or deadlines.
Limited travel may be required for training or sales support.
Ability to sit for extended periods while working at a computer.
Ability to occasionally lift up to 20 pounds (event materials, binders, office supplies).
Ability to walk between departments and assist with light office tasks as needed.
Competitive compensation with bonus opportunities tied to individual and company performance
Medical, dental, and vision insurance
Health savings account (HSA) and flexible spending account (FSA) options
Life and disability insurance
401(k) retirement savings plan with company match
Paid time off (vacation, sick leave, and holidays)
Employee assistance program (EAP)
Professional development and training opportunities
Tuition reimbursement program
Volunteer time and wellness initiatives