External Job · via Greenhouse

Contract Coordinator

aksengineeringforestryllcTualatin, OR

💰 $48,000 – $65,000/yrFull-time

Quick Summary

Contract Coordinator role supporting contract drafting, compliance, and project administration across AKS service lines.

Skills & Keywords

Contract managementCompliance trackingRisk assessmentDocument administration

What You’ll Do

Draft, review, and edit contracts across AKS service lines, building from supported reviews to independent first-pass analysis.
Maintain and organize contract records, tracking key dates, terms, and deliverables to keep projects on track.
Order, verify, and track Certificates of Insurance (COIs), ensuring compliance with contract requirements.
Manage client and vendor portal submissions, ensuring accurate and timely document uploads.
Support project onboarding and compliance tasks (badging, drug testing coordination, MVR requests, etc.).
Track key deadlines like leases, licenses, and renewals, proactively flagging and coordinating next steps.
Assist with Safety Administration; serve on Safety Committee and as a backup for day-to-day safety administration, including intake of incident reports and routine tracking when the Safety Manager is unavailable.

Required Qualifications

You have a bachelor’s degree in business, legal studies, or a related field (or equivalent experience).
You bring 0–3 years of experience in an administrative, contracts, legal support, or operations role (internships count).
You have a "Do what needs to be done" mindset, taking ownership beyond assigned tasks and stepping in wherever needed to keep projects, teams, and customers supported and running smoothly.
You’re highly organized with strong attention to detail and the ability to prioritize effectively.
You communicate clearly and professionally and are comfortable working with internal teams and external partners.
You handle sensitive and confidential information with discretion.
You’re proactive, adaptable, and able to manage multiple priorities in a fast-paced environment.

Nice to Have

Basic understanding of contract terminology, insurance concepts, or legal language.
Experience in an AEC or professional services environment.
Familiarity with contract lifecycle management (CLM) systems.
Experience with compliance tracking, vendor management, or portal administration.
Proficiency with tools like Smartsheet or other workflow/automation platforms.
Meaningful Growth Whether you're just starting out or looking to advance, we offer hands-on training, mentorship, and clear paths for professional development so you can grow with purpose.
Real Collaboration Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality.
Respect for Your Time We value work-life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities.
Benefits That Care You’ll have access to health coverage that supports your total well-being, plus a 401(k) match, paid holidays, and more resources to help you thrive.
Weekly Team Lunches Take a break and recharge with your teammates, we believe food brings people together.
Culture That Connects We invest in experiences that build strong teams and strong communities.
A Place People Love to Work We’ve been named one of the Top Workplaces year after year.

Why AKS?

At AKS, we believe your work should support your life, not the other way around. Here's what you can count on when you join our team:

Join us and be part of a team that values your contributions, celebrates initiative, and is committed to doing things the right way for our employees, clients, and communities.