External Job · via Greenhouse

Project Coordinator

aksengineeringforestryllcVancouver, WA

💰 $50,000 – $68,000/yrFull-time

Quick Summary

Project Coordinator role supporting Project Managers with administrative tasks, scheduling, and client communication in Vancouver, Washington.

Skills & Keywords

project managementdocumentationschedulingclient communication

What You’ll Do

Project Support Assist Project Managers with project-related correspondence, coordination, and administrative tasks.
Client and Team Communication Communicate with project teams and clients regarding deliverables, task completion, process changes, and requirements using email, phone, and in-person communication.
Documentation ManagementAssist in preparing and tracking client proposals, contracts, submittals, and correspondence (letters, transmittals, meeting minutes).
Project Scheduling Maintain project schedules ensuring key milestones are met.
Permitting CoordinationCoordinate permitting tasks with internal teams, clients, and jurisdictions.
Client RelationsBuild and maintain positive relationships with clients, subconsultants, and vendors.
Support and Miscellaneous TasksProvide additional administrative support as needed, such as delivering plans and proposals, and assisting with client calls when the Project Manager is unavailable.

Required Qualifications

Experience supporting engineers, architects, contractors, or surveyors is preferred.
Familiarity with the site development process.
Proficiency with Microsoft Office Suite and project management software (e.g., Smartsheet, Trello, or similar).
You have a "Do what needs to be done" mindset, taking ownership beyond assigned tasks and stepping in wherever needed to keep projects, teams, and clients supported and running smoothly.
Strong organizational skills and the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills.
Self-motivated, detail-oriented, and proactive approach to work.

Nice to Have

Experience with engineering or AEC (Architecture, Engineering, and Construction) industry-specific financial practices.
Meaningful Growth Whether you're just starting out or looking to advance, we offer hands-on training, mentorship, and clear paths for professional development so you can grow with purpose.
Real Collaboration Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality.
Respect for Your Time We value work-life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities.
Benefits That Care You’ll have access to health coverage that supports your total well-being, plus a 401(k) match, paid holidays, and more resources to help you thrive.
Weekly Team Lunches Take a break and recharge with your teammates, we believe food brings people together.
Culture That Connects We invest in experiences that build strong teams and strong communities.
A Place People Love to Work We’ve been named one of the Top Workplaces year after year.

Why AKS?

At AKS, we believe your work should support your life, not the other way around. Here's what you can count on when you join our team:

Join us and be part of a team that values your contributions, celebrates initiative, and is committed to doing things the right way for our employees, clients, and communities.