Fleet & Facilities Manager - East Coast
Quick Summary
Fleet & Facilities Manager overseeing fleet operations, maintenance, facilities compliance, and vendor management for a cannabis wholesale platform based in Bronx, NY with 50-75% travel.
Skills & Keywords
Compensation & Benefits
Total rewards package
Compensation
$80,000 - $90,000
Nabis is seeking to create a diverse work environment because all teams are stronger with different perspectives and life experiences. We strongly encourage women, people of color, LGBTQIA individuals, people with disabilities, members of ethnic minorities, foreign-born residents, older members of society, and others from minority groups and diverse backgrounds to apply. We do not discriminate on the basis of race, gender, religion, color, national origin, sexual orientation, age, marital status, veteran status, or disability status. All employees and contractors of Nabis are responsible for maintaining a work culture free from discrimination and harassment by treating others with kindness and respect.
Benefits included
Nabis is an Equal Opportunity Employer
Vendor Management & Project Execution
- Source and coordinate local vendors for maintenance, repairs, and site needs
- Obtain and compare quotes within defined guidelines
- Schedule work, manage scope execution, and drive timelines to completion
- Oversee execution of site-level projects (repairs, upgrades, maintenance)
- Monitor vendor performance and escalate issues related to quality, cost, or timelines
- Coordinate vendors for diagnostics, repairs, and preventative maintenance
Systems, Data & Documentation
- Accurately log inspections, defects, maintenance, and repairs in systems (e.g., Whip Around)
- Own accuracy and completeness of maintenance, inspection, and compliance data
- Review and resolve defects to ensure proper tracking and compliance
- Maintain vehicle documentation (registration, insurance, permits) and ensure records are current
- Maintain audit-ready documentation across fleet, safety, and facility operations
- Provide updates on fleet readiness, repairs, and site conditions
Inventory, Supplies & Site Support
- Manage inventory of supplies, tools, and basic equipment
- Monitor usage and proactively reorder supplies to prevent stockouts
- Restock fleet and facility supplies as needed
- Maintain organization of equipment, tools, and staging areas
- Support daily site operations as needed to ensure smooth execution
Safety & Compliance
- Serve as the primary safety point of contact for the site and execute site-level safety programs
- Maintain compliance with safety SOPs, signage requirements, emergency equipment protocols, and fire/life safety systems
- Conduct routine safety walkthroughs, track corrective actions, and escalate unresolved issues
- Lead site-specific onboarding and refresher training related to safety protocols and equipment use
- Lead or support incident investigations, reporting, and corrective action plans
- Coordinate with local emergency response agencies as needed
- Ensure compliance with fire, city, and regulatory requirements
Success in This Role Looks Like
Qualifications
- Fleet, equipment, and facilities are consistently operational, compliant, and ready for use
- Preventative maintenance, inspections, and equipment charging programs are completed on time without gaps
- Vehicles are route-ready daily with minimal downtime or last-minute issues
- Facility issues are identified early and resolved quickly with minimal impact to operations
- Vendors are responsive, cost-effective, and deliver quality work on schedule
- Safety standards are consistently followed, with no major compliance gaps or repeat issues
- Site is audit-ready at all times, with accurate and complete documentation across systems
- Data in systems (e.g., inspections, work orders, maintenance records) is accurate, timely, and reliable
- Inventory and supplies are well-managed, with minimal stockouts or excess
- Issues are owned and resolved at the site level, with clear escalation when needed
- 3–5+ years of experience in fleet, facilities, logistics, or warehouse operations
- Working knowledge of DOT, FMCSA, and CDL-related regulations and compliance requirements
- Experience managing fleet maintenance, inspections, and preventative maintenance programs
- Ability to perform basic diagnostics and troubleshoot fleet and facility equipment issues
- Familiarity with warehouse equipment such as forklifts, aislemasters, balers, or similar systems
- Experience coordinating vendors, obtaining quotes, and managing repairs or site-level projects
- Experience working with systems such as Whip Around or similar tools for inspections, work orders, and tracking
- Strong understanding of safety and compliance in operational environments (e.g., OSHA, warehouse safety standards)
- Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
- Ability to work in a hands-on, fast-paced environment with a high level of ownership and accountability
NABIS
Los Angeles, CA
About NABIS
Cannabis wholesale and distribution platform.
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