External Job · via Greenhouse

Proposal Manager

loenbroAustin, TX

💰 $95,000 – $130,000/yrFull-timeelectricianhandyman

Quick Summary

Proposal Manager leading end-to-end development of RFQ/RFP responses for a national construction services company.

Skills & Keywords

Proposal managementRFP/RFQ developmentAEC industryAdobe InDesign

Essential Job Responsibilities

Pursuit Strategy & Intake

Proposal Development

Content & Knowledge Management

Operations & Reporting

Minimum Qualifications

Lead the full proposal process for RFQs/RFPs, ensuring compliance and high-quality submissions
Develop pursuit strategies, win themes, and tailored content in collaboration with sales and operations teams—including proposal sections, resumes, project sheets, & required forms
Prepare interview materials and support teams with presentations and practice sessions as needed
Collaborate with team members to create and maintain a repository of clear/compelling companywide information for widespread use by proposal team & internal stakeholder groups
Work with cross functional groups to establish consistent brand standards for proposal deliverables
Guide junior proposal writers to success through hands-on training, mentorship, and sharing of best practices
Collaborate with sales/business development, operations, and management to clarify requirements, risks, and win themes
Develop proposal workplans, schedules, and content outlines aligned to selection criteria;
Facilitate kickoffs, interviews/strategies, and message alignment with company subject matter experts (SMEs) and establish/enforce SME review deadlines for sales, management, and operations
Manage the full proposal lifecycle (RFI/RFQ/RFP): compliance matrix, writing, editing, layout, QC, and production
Translate technical input into clear, client-focused narratives, differentiators, and case studies
Customize resumes, project sheets, org charts, safety/QA/QC narratives, and methodology sections
Coordinate partner/subconsultant inputs, forms, and certifications; ensure all forms are complete; ensure all addenda are completed and communicated to the project team
Maintain a library of boilerplate content including RFP responses per category, usable infographics, past performance, resumes, and project pages
Implement version control and content governance for accuracy and brand consistency
Gather project outcomes, metrics, and client testimonials to continuously improve content
Track pursuit pipeline, hit rates, feedback, and post-mortems; report KPIs to leadership.
Manage proposal calendars, budgets, and resource plans across simultaneous deadlines.
Engage and oversee external resources (writers, graphic designers, print vendors) as needed

Preferred

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Experience with CRM and proposal tools
Experience creating graphics/visuals to support the proposal template
Knowledge of construction terminology, delivery methods, and project lifecycles as well as preconstruction workflows
Experience using Adobe InDesign to produce polished proposal layouts or presentation materials

Required

Bachelor’s degree in Marketing, Communications, English, Construction Management, or related field
5+ years of proposal management experience, preferably in construction or AEC
Proven ability to manage complex, multi-volume proposals under tight deadlines
Exceptional writing/communication, editing, and story-crafting skills (non-reliant on AI) with strong attention to detail
Proven ability to interpret ITB, RFP, and RFQ requirements to develop the win strategy, scope of work, and all other proposal content/deliverables necessary to meet client expectations
Proficiency with Microsoft 365 (Word mastery, PowerPoint), Canva, Adobe Suite tools (including some experience with InDesign), SharePoint/Teams

Work Environment

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you’re ready to be part of a company that LEADS by:

…we want to hear from you.

Loenbro is an Equal Opportunity Employer

This position will remain posted for the entirety of the recruitment process. It will remain active until filled.

In the case of pay transparency laws, the compensation ranges pertain to Colorado, other states may vary.